MoJ Property Directorate Central Support Team Administrator (Ref: 11059)

October 25, 2025

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East Midlands (England), East of England, London (region), North East England, North West England, Scotland, South East England, South West England, Wales, West Midlands (England), Yorkshire and the Humber Job Summary This position is based Nationally Job Description Please note that external candidates will be offered Fixed Term contracts with the possibility of an extension (subject to funding), existing Civil Service employees will be onboarded on secondment terms and conditions. Please note that unless you are currently employed by the civil service and are earning more than the minimum shown above, if successful you will be offered the minimum for the grade depending on your location. Overview The MoJ Property Directorate is a customer focused organisation that exists to enable our customers to perform to their very best. We do this by providing high quality, easy to use services, and working environments that our customers want to work in, which support them to deliver their individual outputs efficiently. Our job is to manage one of the most diverse and complex estates in Government – hosted by the Ministry of Justice (MoJ). As of 2 April 2021, the Prisons Maintenance Group (or PMG) joined MoJ Estates Directorate and the team received a new title, MoJ Property Directorate. This change aligns us with our Profession – the Property Profession - and brings together a property portfolio including Prisons, Probation, and MoJ HQ and Arms Length Bodies. We also provide property services on behalf of the Home Office. MoJ Property provides specialist services including facilities management, health and safety, fire safety and security, technical design expertise, and sustainability. We also have business management teams who support the entire Directorate and each of our partners is supported by account management teams. We are responsible for a great deal - our portfolio consists of properties valued at £8.5bn for the MoJ alone. We are part of the Government Property Profession (GPP) and through active membership and engagement we will work with the Office of Government Property to develop the maturity of the profession and also encourage our people to join the GPP. We continue to build our capability through training and recruitment, aspiring to be the best that we can be as individuals and as a directorate. We continue to deliver new ways of working across our portfolio – leading on the scale and pace of activity for central government – proposing ways to achieve, and then providing more dynamic and flexible workspace, while driving down the cost of the estate. Team Overview The Contract Administrator provides support to ensure that the custodial Estates and Facilities Management contract (the TFM contract) is being administered in the region as required under the provisions of the contract, including a strong focus on ensuring governance is taking place with correct documentation, measures, management information and reporting arrangements; and to support efficient and effective contract administration in services delivered to establishments within the region, supporting the property operational teams Reporting to the Regional Contract Administration Manager (CAM) as line manager, the post holder supports and carries out contract administration for the region. This role is an administrative post. A minor but important part of the job involves the Contract Administrator contributing alongside other Contract Administrators to supporting coordination arrangements across the wider TFM contract lot comprising several regions and contributing as required to the overall contract management processes. The Contract Administrator will carry out contract-related work including contract performance, audits and compliance, Property Services operational teams. There is no line management responsibilities with this role. Job Description, Duties And Responsibilities Responsibilities will include the following: The job holder will be required to carry out the following responsibilities, activities and duties: <ul><li> Supporting efficient and effective contract administration for the region and for services delivered to establishments within the region.</li><li> Support the CAM and APOMs (Area Property Operations Managers) in monitoring completion of work, recording accordingly using cloud based I.T systems and excel reporting tools.</li><li> Support the CAM in collating and accurately recording financial information on work instructed including agreed additional spends for submission to the Contracts Administration Manager and Area Property Operations Manager.</li><li> Support the APOM in maintaining contract related documentation including task order, risk and compensation event log.</li><li> Provide secretariat support as and when required which will include taking minutes and notes at meetings and distributing agendas</li><li> Provide assistance in collating returns and supporting information for reporting purposes that supports the region</li><li> Organise, produce and maintain accurate records for area of work</li><li> Act as contact point for communications to the team. Prioritise and distribute communications to the appropriate person as required </li></ul>In addition to the above, the central support administrator will be responsible for: <ul><li> Provide support to the Central Support Team Manager in terms of collating returns and supporting information for reporting purposes that supports Northern Property Services teams.</li><li> Assist in monitoring projects, liaising with the wider MOJ teams and the providers project management team.</li><li> The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. </li></ul>Skills And Experience <ul><li> Essential to have strong drive and resilience, interpersonal skills and ability to work accurately under pressure.</li><li> Must have good analytical and IT skills.</li><li> It is desirable that the job holder is able to acquire an understanding of the TFM contract, NEC3 (New Engineering Contract) provisions and the associated processes.</li><li> Commercial and financial awareness are key requirements, with training provided to aid development</li><li> It is desirable that the post holder has had experience of working with risks and issues in contract management/contract administration, project or other settings. </li></ul>Behaviours We will assess you against these behaviours during the selection process: <ul><li> Working Together</li><li> Seeing the Bigger Picture</li><li> Managing a Quality Service</li><li> Delivering at Pace </li></ul>Flexible working hours The Property Directorate offers a flexible working system in many teams. This role is full time, 37 hour working week. We welcome and encourage applications from everyone, including groups currently underrepresented in our workforce and pride ourselves as being an employer of choice. We are happy to accommodate any reasonable adjustments you may require during the selection process. To find out more about how we champion diversity and inclusion in the workplace, visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity The Property Directorate offers flexible working subject to local agreement. This post is advertised as Fixed Term & Full Time. The unit is supportive of and encourages flexible working and compressed hours candidates will also be considered. Non-civil service candidates would typically start on the pay band minimum. Please note that external candidates will be offered Fixed Term contracts with the possibility of an extension (subject to funding), existing Civil Service employees will be onboarded on secondment terms and conditions. Please note that unless you are currently employed by the civil service and are earning more than the minimum shown above, if successful you will be offered the minimum for the grade depending on your location. Skills And Experience <ul><li> Essential to have strong drive and resilience, interpersonal skills and ability to work accurately under pressure.</li><li> Must have good analytical and IT skills.</li><li> It is desirable that the job holder is able to acquire an understanding of the TFM contract, NEC3 (New Engineering Contract) provisions and the associated processes.</li><li> Commercial and financial awareness are key requirements, with training provided to aid development</li><li> It is desirable that the post holder has had experience of working with risks and issues in contract management/contract administration, project or other settings. </li></ul>Behaviours We will assess you against these behaviours during the selection process: <ul><li> Working Together</li><li> Seeing the Bigger Picture</li><li> Managing a Quality Service</li><li> Delivering at Pace </li></ul>Flexible working hours The Property Directorate offers a flexible working system in many teams. This role is full time, 37 hour working week. We welcome and encourage applications from everyone, including groups currently underrepresented in our workforce and pride ourselves as being an employer of choice. We are happy to accommodate any reasonable adjustments you may require during the selection process. To find out more about how we champion diversity and inclusion in the workplace, visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity The Property Directorate offers flexible working subject to local agreement. This post is advertised as Fixed Term & Full Time. The unit is supportive of and encourages flexible working and compressed hours candidates will also be considered. Non-civil service candidates would typically start on the pay band minimum. Person specification Please Refer To Job Description Behaviours We'll assess you against these behaviours during the selection process: <ul><li>Working Together</li><li>Managing a Quality Service</li><li>Delivering at Pace</li><li>Seeing the Big Picture </li></ul>Alongside your salary of £25,582, Ministry of Justice contributes £7,411 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides. <ul><li>Access to learning and development</li><li>A working environment that supports a range of flexible working options to enhance your work life balance</li><li>A working culture which encourages inclusion and diversity</li><li>A Civil Service pension with an employer contribution of 28.97%</li><li>Annual Leave</li><li>Public Holidays</li><li>Season Ticket Advance </li></ul>For more information about the recruitment process, benefits and allowances and answers to general queries, please click the below link which will direct you to our Candidate Information Page. Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ Selection process details This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience. https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ Feedback will only be provided if you attend an interview or assessment. This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience. Security Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check (opens in a new window).See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks. Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check (opens in a new window).See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks. Nationality requirements This Job Is Broadly Open To The Following Groups: <ul><li>UK nationals</li><li>nationals of the Republic of Ireland</li><li>nationals of Commonwealth countries who have the right to work in the UK</li><li>nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)</li><li>nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)</li><li>individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020</li><li>Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service </li></ul>Further information on nationality requirements (opens in a new window) Working for the Civil Service The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. Diversity and Inclusion The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window). This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Contact point for applicants Job Contact : <ul><li>Name : SSCL Recruitment Enquiries Team</li><li>Email : moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk</li><li>Telephone : 0345 241 5359 </li></ul>Recruitment team <ul><li>Email : moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk </li></ul>Further information Appointment to the Civil Service is governed by the Civil Service Commission’s Recruitment Principles. If you feel a department has breached the requirement of the Recruitment Principles and would like to raise this, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance. If the role has been advertised externally (outside of the Civil Service) and you are not satisfied with the response, you may bring your complaint to the Commission. For further information on bringing a complaint to the Civil Service Commission please visit their web pages: http://civilservicecommission.independent.gov.uk/civil-service-recruitment/complaints/ https://jobs.justice.gov.uk/careers/JobDetail/11059?entityId=11059

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