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Executive Assistant-Fully Remote

April 18, 2026

Executive Assistant-Gaza Sunbirds

Location: Global-Remote with overlap in UK time zone

Company Overview:

We are a dynamic and passionate paracycling team dedicated to achieving excellence in competitive sports. Our team comprises talented athletes who inspire and motivate us every day. We are seeking an Executive Assistant/Project Manager to join our team and support our CEO in administrative tasks, competition logistics, purchasing, and revenue generation activities.

Ideal Candidate:

The ideal candidate for this position will excel if they can stay focused and solutions-oriented in high-pressure situations. They should bring relevant experience that demonstrates their ability to handle all administrative tasks, ensuring the CEO/Team Manager’s operations run smoothly. Detail-oriented and resourceful, they know how to assess a challenge and act decisively to keep things on schedule.

Responsibilities:

Executive and Administrative Support:

Provide comprehensive day-to-day assistance to the CEO in all aspects of organisational management, operations, and communications.
Anticipate the CEO’s needs and take initiative to address them promptly and effectively.
Manage calendars, schedule meetings, coordinate travel, and ensure the CEO is fully briefed and prepared for all engagements.
Handle sensitive and confidential information with the highest degree of professionalism and discretion.

Operational Coordination

Maintain accurate and up-to-date records across Airtable, Google Drive, and other internal systems.
Track ongoing projects, deadlines, and deliverables; issue reminders and coordinate follow-ups to ensure timely completion.
Support procurement, purchasing, and expense documentation as required.

Communication and Liaison

Draft, proofread, and send professional correspondence on behalf ofthe CEO and Gaza Sunbirds.
Coordinate with internalteams (Events, Digital Media, Athletes)to ensure consistent communication and efficient workflows.

Event and Travel Support

Assist with travel arrangements, competition logistics, and administrative preparation for domestic and international events.
Maintain itineraries, briefing documents, and travel packs forthe CEO and accompanying team members.
Support Events/Pres and Digital Media with scheduling, coordination, and information management where relevant.

Information and Systems Management

Oversee digital filing and documentation systems to ensure information is well organised, current, and easily accessible.
Identify and implement process improvements to increase efficiency across the organisation.

General and Adaptive Support

Provide flexible, hands-on assistance to the CEO and team in any reasonable capacity necessary for the smooth functioning of operations.
Adapt quickly to shifting priorities, crises, or special projects, offering administrative, logistical, and communication support as needed.
Uphold the mission, values, and public image ofthe Gaza Sunbirds in all professional activities

Qualifications:

Arabic Speaker - This will probably be a deal breaker; if it's not for you, please tell your Arabic-speaking friend. If you think it could be you, regardless of language, then please don't hesitate to apply.
Palestine Knowledge and Support - Lets be clear it isn't enough to "support Palestine". You are joining what is currently one of the largest Palestinian news, cultural and sports networks operating internationally. You need to demonstrate strong understanding of cultural contexts.
Passion for sports, particularly cycling, and a commitment to promoting inclusivity and diversity in athletics.
Strong organisational skills with the ability to multitask and prioritise effectively in a fast-paced environment.
Excellent communication skills, both written and verbal, with a high level of professionalism.
Proficiency in Microsoft Office Suite and project management software (e.g., Asana, Trello, etc.).
Ability to work collaboratively in a team setting and build positive relationships with internal and external stakeholders.
Bachelor’s degree in business administration, sports management, or a related field (preferred)
Proven experience as an executive assistant, project manager, or similar role, preferably in the sports or non-profit sector (preferred).
Knowledge of budgeting, fundraising, and sponsorship principles is a plus.

Benefits:

Opportunities for professional development and career growth within the organization.
Flexible work schedule and a supportive team environment.
Contribution to a meaningful cause and the opportunity to make a positive impact in the sports community.

How to Apply:

Please submit your resume, cover letter, and any relevant portfolio or work samples. In your cover letter, highlight your relevant experience, skills, and why you are passionate about joining our paracycling team. We look forward to reviewing your application and welcoming a dedicated and enthusiastic individual to our team! Only shortlisted candidates will be notified

Note from the CEO/Team Manager Karim Ali:

I'm really looking for someone who is passionate about the team and our mission. We need someone driven to come in and help push forward the administrative work that will help us scale the impact of our work through correct procedures. When you join, you will get the chance to live the work we do first hand, slowly learning the in's and out's of managing an operation on the scale of the Gaza Sunbirds. If the thought of this scares you, but makes you excited at the same time, then this is the opportunity for you.

Job Types: Part-time, Contract, Temporary

Pay: From $1,400.00 per month

Expected hours: No less than 20 per week

Language:

Arabic (Preferred)

Work Location: Remote

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...