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Virtual Assistant - Real Estate Transaction Coordinator /Remote/

July 1, 2026

This is a remote position. Company Overview ClearDesk was founded based on years and years of our own experience in prior businesses in outsourcing amazing talent from places like Colombia, India, and the Philippines. We now live in a world where high-speed internet and the latest technology allow us to build a team of amazing people all across the world. At ClearDesk, we handle the sourcing, recruiting, and management of our overseas talent as they work with our clients. Our goal is to provide exceptional service that exceeds expectations, and we take pride in our ability to match each client with the right talent to suit their unique needs. Our Mission At ClearDesk, we're passionate about helping people succeed. Our mission is to assist clients in building top-performing teams in the most bolthires-effective way possible, enabling them to thrive in today's competitive business landscape. Additionally, we're committed to helping our remote talent develop their careers within outstanding teams while supporting their families. But we don't stop there. We're constantly pushing ourselves to grow and learn by surrounding ourselves with the very best talent. This culture of continuous improvement enables us to provide even better service to our clients and team members alike. At ClearDesk, we believe that when everyone succeeds, we all succeed. Job Description We are looking for experienced Real Estate Transaction Coordinators to help our clients with all aspects of buyer & seller transactions from executed purchase agreements to closing. Responsibilities • Prepare and distribute documents, contracts, leases, and other real estate-related paperwork. • Coordinate the listing process for new properties, including gathering all necessary information, photos, and documents. • Coordinate property showings and open houses, including managing appointments and communicating with clients and potential buyers. • Assist real estate agents and brokers with administrative tasks such as scheduling appointments, organizing meetings, and managing calendars. • Manage client’s CRM (Customer Relationship Management Tool), databases and keep records up-to-date. • Conduct research on real estate market trends, properties, and competitors. • Assist with financial tasks such as processing invoices, tracking expenses, and preparing financial reports. • Provide general administrative support to the real estate team as needed. Requirements • College educated • Candidates must provide either an NBI Clearance or Police Clearance (preferred) upon hiring • Must be comfortable with using Hubstaff, a time-tracking application • Social media management experience is a huge plus • Professional-level English (written and verbal/voice) • Experience using any CRM, bolthires Office, and bolthires Workspace • Computer or laptop with access to the internet (min speed of 25 Mbps) Hardware Requirements • At least a 720p bolthires Webcam. • A noise-canceling headset. • At least a 25mbps primary internet connection. • A backup laptop, backup internet connection device, and backup power supply in case of power outage and emergencies. • Minimum recommendation for your main computer Intel Core i5 or equivalent with 8 GB RAM or higher • Minimum recommended for your backup computer Intel Core i3, 4 GB RAM Compensation and Benefits • Earn a competitive hourly rate, which can be up to Php 50,000 per month, based on experience. • Work from home • HMO • Bonuses and incentives • Paid training Important Reminder ClearDesk does not ask for any monetary payments or fees as part of our employment process. If you encounter any request for payment, please disregard it and report it to us immediately. For your security, please ensure that all communications are conducted through emails originating from (@cleardesk.com or @cleardeskteam.com). Original job Virtual Assistant - Real Estate Transaction Coordinator /Remote/ posted on GrabJobs ©. To flag any issues with this job please use the Report Job button on GrabJobs. Apply Job! Apply To this Job

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...