Vacancy Type

Hours per week

Location

Salary Range

About Us

Central YMCA is transforming. This is an exciting time to join us as we look forward toward growth and progression and focus on our purpose to advance the education, health and wellbeing of our communities. We want to create improved access to life-changing opportunities and enable everyone to achieve their potential, live a fulfilled life and contribute positively to society.

What we offer

• 27 days annual leave, plus 3 additional days over the Christmas period and bank holidays

• Extra paid leave for your birthday, a mental health day, and up to 5 volunteering days

• 4% Contributory Pension Scheme

• Life Insurance cover

• Cycle to Work Scheme

• Employee Assistance Programme (EAP) – confidential support for you and your family, including counselling

• Employee Discount Scheme

• A real opportunity to impact change in the community through your work.

About You

The successful candiate is a highly organised and proactive Administrator with a strong understanding of office systems and procedures, have experience providing effective administrative support, confidently navigating both complex manual and computerised systems.

You will have:

• Strong knowledge of administrative and office systems. Exceptional attention to detail and a systematic approach to work and record-keeping.

• Excellent data entry and IT skills, including word processing, databases, and spreadsheets, with the ability to quickly learn new systems.

• Experience conducting robust audits, identifying areas for improvement, and following up on actions.

• Good written and spoken English, with the ability to communicate professionally in pressurised or challenging situations.

• Literacy and numeracy at Level 2 (GCSE grade 4+ or equivalent) to summarise information, draft correspondence, calculate payments, and maintain financial records.

• A Business Administration qualification (Level 2 or above) or equivalent is desirable.

• Experience with Apprenticeship funding, Advanced Learner Loans, Adult Education Budget (AEB), and Skills Bootcamp programmes is highly desirable.

• Strong planning and organisational skills, with the ability to prioritise across a varied workload and meet deadlines.

• Good interpersonal skills, including the ability to deal confidently with a wide range of people in person and over the phone.

• A collaborative team spirit, willing to provide cover and support to colleagues and maintain positive working relationships.

  
  

About the Role

Are you highly organised, proactive, and committed to delivering exceptional administrative support? Central YMCA is seeking a Skills Administrator to join our dynamic MIS team, playing a key role in the smooth operation and performance of our national skills programmes.

This primarily home-based Skills Administrator role, with occasional travel to London, is pivotal in ensuring compliance with Department for Education (DfE) funding guidelines, supporting the Charity’s vision, and contributing to the success of our wider operations. The position is offered on a part-time basis , working 24 hours per week , with a pro-rata salary of £15,238.08 per annum .

As part of the MIS Administration Team, you will support the delivery of Apprenticeships, Student Loans, and, as required, Adult Education Budget and Skills Bootcamp programmes. You will also help the team meet broader organisational objectives, maintaining accurate, robust, and efficient administrative processes.

This is a fantastic opportunity to join our team and do something great for yourself and others. If this sounds right for you,

Safeguarding responsibilities: This role will involve daily contact with learners, and you will be engaging in regulated activity relevant to children. All staff have a responsibility for promoting and safeguarding the welfare of children and young people, and/or vulnerable adults for whom you are responsible and with whom you come into contact. The Charity’s Safeguarding Policy is available from Central YMCA website.

Any offer of employment will be subject to successfully completing pre-employment checks, including an enhanced DBS disclosure, teacher prohibition check, the receipt of satisfactory references, overseas check (if applicable), relevant original ID documentation and examination certificates.

Regulated activity: This post is exempt from the Rehabilitation of Offenders Act 1974 and the Charity is therefore permitted to ask shortlisted applicants to declare all convictions and cautions (including those which are "spent" unless they are "protected" under the DBS filtering rules) to assess their suitability to work with children. Should you be shortlisted, you will be required to complete a disclosure form prior to interview.