Personal Assistant to Hotel Director

November 1, 2025

Other Jobs To Apply

No other job posts for this day.

Title – Personal Assistant to Hotel Director

We are looking for Personal Assistant (PA) to the Hotel Director providing confidential, high-level administrative and operational support. The role is pivotal in ensuring the Director's office runs efficiently, enabling the Director to focus on strategic leadership, guest experience, and business performance.

Key Responsibilities:

Executive Support

Manage the Director's diary, schedule, and travel logistics.
Prioritise, screen, and respond to correspondence, calls, and emails.
Prepare presentations, reports, and briefing notes for board meetings and stakeholder engagements.
Assist in planning, executing, and completing projects to ensure timely delivery.
Conduct research, compile reports, and coordinate with internal and external teams.
Support the MD in exploring new avenues for growth and innovation.

Operational Coordination

Liaise with senior leadership, department heads, and external stakeholders.
Organise and minute executive meetings; track action items through completion.
Ensure alignment between the Director's priorities and operational execution.

Confidential Administration

Maintain discretion with sensitive information (HR, financial, and strategic matters).
Draft and proofread documents, communications, and proposals.
Manage filing systems and maintain accurate records.

Hospitality Interface

Represent the Director's office professionally with guests, partners, and industry bodies.
Support event coordination, VIP guest management, and official functions.
Ensure the Director is briefed on key operational and guest-related matters.

Key Competencies

Strong organisational and multitasking ability in a fast-paced hospitality environment.
Exceptional communication, diplomacy, and interpersonal skills.
High level of integrity, confidentiality, and discretion.
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); exposure to hospitality systems advantageous.
Ability to anticipate needs, think ahead, and resolve issues proactively.

Qualifications & Experience

Minimum 3–5 years in an EA/PA role at senior executive level, ideally within hospitality, travel, or luxury service industries.
Proven track record of supporting C-suite or senior leadership in complex organisations.
Degree or diploma in Business Administration, Hospitality Management, or related field (preferred but not essential).
Bilingual/Multilingual ability is an asset in international hotel operations.

Package

Competitive salary + discretionary bonus.
Hotel group benefits (dining, leisure, healthcare, pension).
Professional development and career progression within the group.

Job Type: Full-time

Work Location: In person

Back to blog

Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...